Rent out your warehouse spaces in 10 simple steps

If you're a property company, commercial broker, administrator, private landlord, or business looking to rent out your vacant warehouse spaces, it's essential to approach the task in a structured manner.
1. September 2023 | Author: Ludvig Kofoed
Rent out your warehouse spaces in 10 simple steps

If you're a property company, commercial broker, administrator, private landlord, or business looking to rent out your vacant warehouse spaces, it's essential to approach the task in a structured manner. This ensures that you don't waste your time, and you don't find yourself with empty warehouse spaces for a short or long period. We've created this guide for you on how to rent out your warehouse spaces.

If you're looking for warehouse spaces for rent instead, follow this guide: How to rent a warehouse – The 8 most important steps.

Step 1: Start Renting Out your warehouse quickly

Usually, when a tenant terminates their lease for warehouse space, there's typically a minimum of 3 months to find a new tenant. However, this time frame can vary depending on the contract. Hence, it's crucial to review the contract to determine the notice period your tenant has.

Renting out warehouse spaces takes time. Therefore, regardless of the notice period, you should commence the rental process immediately. However, it's also vital to avoid rushing and not just renting to the first available tenant. Try to understand the market, so you know which type of tenant to target and the price you can achieve. Your goal is to find a long-term tenant for your warehouse spaces.

Step 2: Describe your storage spaces

Create a detailed description of the warehouse spaces you want to rent out. Specify the size, rental price, condition, required deposit, etc. Positively describe the spaces - if you have smaller areas, emphasize how they can cater to smaller businesses' storage and work needs. Also, define what uses of the spaces are permitted.

Additionally, consider the facilities you can offer, such as meeting or parking opportunities. Such added services can appeal to potential tenants. Ensure that your warehouse spaces are inviting and well-maintained, as tenants often prefer spaces in good condition. Price your spaces appropriately in relation to the market. You can see what others charge for their warehouse spaces on - check out, for example warehouse for rent in Europe, warehouse for rent in Denmark, warehouse for rent in Sweden, warehouse for rent in Norway, warehouse for rent in The Netherlands, and warehouse for rent in Germany.

Step 3: Identify your target group of tenants

Having described your warehouse spaces and their benefits, it's time to consider which types of businesses best match them. Your goal as a landlord is to find a business that can rent your spaces for an extended period. The better you understand your ideal tenant's profile, the greater the chance of finding a tenant who will stay for a long time and provide steady rental income.

Step 4: Create a sales presentation for your warehouse for rent

Craft a presentation that compiles all data about your warehouse spaces, allowing potential tenants to easily understand what you offer. The presentation should, at a minimum, contain information about the area, location, type, price, annual costs, and other relevant details. Also, include a detailed description and pictures of the spaces.

Step 5: Consider using a professional broker

While many property companies and private landlords handle the rental process themselves, you might consider engaging a professional broker specialized in renting out warehouse spaces. A broker can assist in crafting the presentation, finding potential tenants, drafting the lease agreement, and managing communication with the tenant.

Step 6: Advertise your available warehouse spaces

Begin promoting your warehouse spaces by creating ads on relevant platforms. Describe the space clearly and vividly, and include quality pictures. Use online advertising and social media to reach potential tenants. Remember to post your ad directly on, which is Europe's largest portal and search engine for available warehouse spaces. Also, consider leveraging your own network and contacting businesses that might be interested.

Step 7: Show the storage spaces

As interest begins to pick up, you should arrange viewings of the warehouse spaces for potential tenants. Prepare questions for tenants to ensure their needs and expectations align with your spaces. Be open to negotiating on price and possible adjustments.

Step 8: Review the tenant's background

Once you've found a potential tenant, it's crucial to conduct a background check. Investigate the tenant's financial stability and reputation by pulling relevant information from public records and online review platforms like Trustpilot.

Step 9: Sign the lease agreement

After vetting the tenant, you can sign a lease agreement. It's advisable to have a lawyer review the contract to ensure it's accurate and legally binding. The lease should include all necessary terms, including rental price, duration, usage terms, etc.

Step 10: Maintain communication with the tenant

Even after signing the lease, it's essential to stay in touch with the tenant. Monitor the condition of the spaces, address any issues, and maintain positive communication to ensure the tenant is satisfied and remains a long-term renter.

Frequently asked questions