The most important steps to setting up your coworking space - Create an efficient and welcoming environment
Ensuring a good environment in a coworking space is about more than just arranging furniture. The interior design plays a central role - especially when you expect customer visits and want to present your business from its best side.
If you haven't found your coworking space yet, you can read our guide to searching for a coworking space here and find a coworking space directly at Companyspace.com; see for example coworking space for rent in Europe, coworking space for rent in Denmark, coworking space for rent in Sweden, coworking space for rent in Norway, coworking space for rent in the Netherlands, or coworking space for rent in Germany.
Here are the most important areas you should consider when setting up your coworking space:
Who uses the coworking space?
Start by understanding how the businesses in the coworking space operate, and what they need. Are there many customer visits, do people have lunch together, do the companies have several employees? What are the desires of the different occupants of the coworking space? This will guide the initial decisions about space allocation and design.
Reception and Waiting Facilities
Your customers will get their first impression here. Is your company's name displayed at the entrance with a logo? Who opens the door when customers knock? A welcoming entrance area, possibly with a reception and a comfortable waiting lounge with plants and good lighting, gives your customers a good impression.
If there are dedicated meeting rooms, they should preferably be spacious, well-lit, and equipped with the necessary technology for presentations. A professional meeting room can help facilitate an efficient and positive meeting with your customers or employees.
Lighting and acoustics in the workspace
Invest in good lighting, both natural and artificial. Consider sound insulation, especially in meeting areas, so that customer meetings can be held without disturbances.
Ergonomics and Work Environment
When you have to be in an office for many hours, comfort is important. Buy ergonomic furniture such as height-adjustable desks, and ergonomic mouse pads and computer screens, for yourself and your employees – it's an investment that pays for itself many times over.
Coworking areas and quiet zones
If there is extra space in the coworking space, consider a common room that can be used for collaboration or as a quiet zone when there is a need for extra concentration. This provides space for creative processes without disrupting daily routines or customer meetings.
Branding through colors and materials
Your color choices should reflect your brand. High-quality materials not only give a good impression but also ensure durability and less maintenance.
Influence of nature
Plants can not only enhance well-being but also impress clients. Consider natural details in the coworking space, such as wood and water elements, to provide a relaxing atmosphere.
Technology in the flexible office space
The coworking space should be technologically ready for all your business needs, from video calls to presentations for clients. You shouldn't lose a task on the floor or spend a lot of time picking up because the technology is causing issues.
Ongoing evaluation of the setup
Your coworking space should not be static. Change is delightful. Continuously discuss within the coworking space how you can improve your setup, adjust and renew regularly to ensure that your work environment remains optimal for both the residents and your clients.