Moving Guide: Checklist for relocating a workshop

A successful relocation of your workshop requires careful planning and execution. By following this optimized guide, you can ensure that your workshop relocation goes as smoothly as possible.

1: Find an industrial property for rent 

The first step is to find the perfect location for your new workshop. Go through different workshop options in relevant areas. Examine factors such as accessibility, proximity to your main stakeholders, and possible proximity to transportation routes. Choosing the right location will greatly impact the efficiency and future operations of your workshop. If you haven't found your new workshop yet, you can see industrial property for rent in Europe, industrial property for rent in Denmark, industrial property for rent in Sweden, industrial property for rent in Norway, industrial property for rent in the Netherlands, and industrial property for rent in Germany.

You can also gain insight into the entire process of renting premises via this guide: Renting an industrial property: How to rent a workshop space – The 8 most important steps.

2: Inform all stakeholders about the relocation of your workshop 

Make sure to inform all your stakeholders about the upcoming workshop relocation. This includes employees, suppliers, customers, and potential partners. Update your company's contact information on relevant platforms, such as your website, social media, and catalogs. Explain the reason for the move and how it will affect your stakeholders.

3: Start planning well in advance 

Start planning your workshop relocation early. Create a detailed schedule for each step in the process, including packing, transportation, and unpacking at the new location. Break down the tasks into smaller tasks to make them more manageable. Well-structured planning will ease the entire moving process.

4: Choose an experienced professional moving company 

Choose an experienced professional moving company that specializes in commercial moves. Read customer reviews and find a company that can meet your specific needs. Clearly communicate with the moving company about your requirements and expectations for the workshop move.

5: Safe handling of equipment and inventory 

Involve your staff in the planning to ensure the proper handling of equipment and inventory. Ensure that your goods and materials are properly packed and protected during the move. Use clear labels and identifiers, so it's easy to organize and place the items correctly in the new location.

6: Carefully set up your new workshop space

Before the move, you should develop a precise plan for how your new workshop should be arranged. A well-thought-out workshop layout will support more efficient operations.

You can read more about how to optimally set up a workshop via this guide: Workshop Setup: Optimize your industrial property with these steps.

7: Ensure that installations are functioning in your new industrial property

Before moving into your new workshop, make sure that all essential installations such as electricity, lighting, and security systems are operational. This will minimize operational disruptions and ensure a smooth transition to the new workshop location.

8: Prepare for the moving day 

In the days leading up to the moving day, go through all details and double-check your plan. Ensure that both the old and the new industrial property are ready for the move. Share the moving plan with your employees so they are aware of their roles and responsibilities.

9: Effective leadership on moving day 

On the actual moving day, you need to act as an effective leader. Ensure that everyone knows their tasks and what they need to do. Be prepared for unforeseen challenges and be flexible enough to adjust the plan as necessary. A coordinated effort will ease the transition to the new workshop space.

10: Unpacking and re-establishing the workshop 

Upon arriving at the new workshop location, start unpacking the most essential items and equipment first. Prioritize areas like shelves, storage areas, and workstations. This will help re-establish normal operations as quickly as possible.

11: Share the success with your stakeholders 

After a successful workshop relocation, share the news with your stakeholders and especially your suppliers. Use online platforms like social media and newsletters to showcase the new industrial property and invite your customers, partners, and employees to visit. This is an opportunity to celebrate and strengthen your relationships.