Checklist when you move into a coworking space

Moving into a coworking space requires thorough preparation and organization. With this guide, you can ensure a smooth transition to your new coworking space.

1: Find the ideal coworking space

The first step is to find the right coworking space. Search for coworking spaces that match your needs and values. Consider factors like location, facilities, and the culture of the coworking space. This choice will have a significant impact on your daily business operations.

If you haven't already found your new coworking space, you can find coworking spaces via Companyspace.com. Find, for example, coworking space for rent in Europe, coworking space for rent in Denmark, coworking space for rent in Sweden, coworking space for rent in Norway, coworking space for rent in the Netherlands, or coworking space for rent in Germany.

You can read more about how to find and rent space in a coworking space in this guide: How to find a coworking space – the most important steps.

2: Inform customers and suppliers about your move into the workspace

It is important to notify everyone - employees, customers, suppliers, and partners - about this change. Tell them about parking options and transportation possibilities. Update your address on all platforms.

3: Plan the move well in advance

Start your planning early. Develop a detailed schedule that covers all aspects of the move, including especially the transportation of equipment, but also your introduction to the other residents of the coworking space.

4: Collaborate with professional movers

Even if you may not be moving an entire office, it can still be helpful to have a professional team to assist with the logistics, especially if there is heavy equipment involved.

5: Secure transfer of equipment and data

Involve the IT person responsible in the coworking space to ensure that all technical elements are in place. Do you need a special code for the network? Do you have access to server space and network printers? Does the coworking space have security requirements for your IT setup? Etc.

6: Set up your space in the flexible shared office

Even in a shared environment, it is important to personalize your space. Plan the placement of your equipment and any personal items so that they fit well into the new environment. This applies whether you are renting an open office space or a closed office.

Get inspiration for setting up in the coworking space in this guide: The most important steps to set up your coworking space - Create an efficient and welcoming environment.

7: Coordinate with the coworking space facilities

Find out what facilities are available and coordinate with the community management regarding any specific needs you might have.

8: Prepare your employees for the move

If you have employees, make sure that everyone knows what is going to happen. This includes everything from logistics on the actual moving day to expectations for behavior in the new community.

9: Be proactive on moving day

Take responsibility on the moving day, and ensure that all tasks are carried out efficiently. Allocate time for the move and be prepared to tackle all unforeseen challenges.

10: Start in the coworking space with the most important things first

When you arrive, focus on the most important areas like your workstation. This ensures that you can get up and running quickly again. But also take time to introduce yourself to your future coworkers in the coworking space.

11: Engage in the coworking space

Once you become a part of the community, actively engage in it. Participate in events, network with other members, and share your positive experience with your network.